Tag Archives: Event Production

A basic introduction to the wonderful world of LED walls

BSL blog post - LED WallMaybe you’ve heard of an LED wall, maybe you’ve seen one. Either way, you’re probably wondering what the heck it is.

It’s exactly what it sounds like – a wall full of LED screens.

Only that’s just the beginning. The viewing quality of these super-sized screens is already awesome yet it’s still continuing to get better! The screens are brighter and crisper than ever before, thanks to persistent progress in technology. Additionally, the software is becoming easier to use, empowering more people to seek out the LED wall as a cool feature for their events.

Did you know that you can use an LED wall to display your logo, change color and showcase special effects? There are really no restrictions to what you can do, especially since you can now upload anything you want.

Want custom graphics? Done! Would you like to do a live feed? You got it! The LED wall is nothing if not versatile. And, as it becomes more mainstream, it’s a good bet that everything associated with it will become less expensive to do. That’s the beauty of electronics.

As we discuss the greatness of the LED wall, we realize there are some people who will try to measure it against the projector. There is no comparison. An LED wall does everything a projector does, and better. An LED wall is brighter, crisper, and it allows more creativity & customization.

Yes, video mapping may be the one area where the projector still reigns supreme. But let’s be honest… video mapping is not what most people will need and want from an LED wall. And if you so desire, the same mapping effect could ultimately be achieved with a mounted LED wall.

To be clear, we feel the awesomeness of the LED wall is quickly turning the projector into the eight-track of the event lighting industry. We’re not the only ones.

We’re excited to continue exploring the world of LED walls and sharing what we’ve learned. If you’re interested in including an LED wall at your next event, simply contact us, and we’ll be happy to assist you!

5 Questions to Ask your Production Company BEFORE the Lights Go Up

 In the last few exhilarating moments before your event starts, the only question you should be asking anybody is, “Are you ready to rock?” And the answer should be a deafening – “YES!”

But to get there, you need to ask the right questions… Here are 5 very important questions you should ask BEFORE you hire a production company:

  1. Have you done an event like this before? Get some examples to make sure the production company can handle what you’re looking to do. Ask for recommendations. Request to attend one of their events to give you a sense of what to expect.
  2. Is all of your production done in-house or do you use outside suppliers? Bay Stage Live is a one-stop shop where all production is done in-house. It keeps everything running very smoothly and makes our client’s lives easier.
  3. How do you ensure all tasks are handled so that my event occurs on-time? A professional production company will have some sort of timeline tool to handle the numerous tasks involved with your event. Find out what that is, and how/if you will receive updates along the way.
  4. When the event is over, who handles the tear-down? What you’re really asking is, “Do I have to do anything and if so, what would that be?” Be aware of your responsibilities before, during AND after your event!
  5. Do you have insurance, and what/who does it cover? Get some specifics regarding what the production company is liable for, in case an issue should arise. At a minimum, insurance should cover the crew, guests, and venue.

Bay Stage Live welcomes any other production questions you may have! Contact us online or give us a call at (813) 877-1089.

This One Event Fee Surprises Almost Everyone

Fire Flame via SkitterphotoLet’s make one thing clear – if you hire the right company, there won’t be any surprising fees. A great production company will ensure you’re aware of all costs associated with your event. At Bay Stage Live, we pride ourselves on consistent and full communication with our clients. Event fees are always disclosed and discussed.

That being said, here’s the one fee which surprises most people looking to host an event… Permits/Fire Marshals.

Did you know that 99% of all events require a fire marshal on-site during rehearsals as well as the live event? Additionally, if you’re including any special effects such as pyro, fog/haze or lasers – it must be approved by the fire marshal beforehand. Even decorating passageways can require fire marshal approval!

Permits cost money, sometimes as much as $10,000 to $12,000. If you’re building an outdoor stage for over 200 people, it requires a permit. Any structure that’s bigger than 10×10 – requires a permit, plus it must be approved by the fire marshal.

The best advice we can give is to make friends with the fire marshal. They can shut things down 2 minutes before your event starts – for any number of reasons. Don’t give them a reason.

There you have it, the one most surprising but completely necessary event fee. It’s worth noting that this fee is not billed to or by your production company. It is a separate charge from the City based on your venue, its location and the special effects of your event.

The easiest way to avoid a surprise like this is to choose a great production company! Are you in need of lighting and/or production services for your next event? Contact Bay Stage Live today!